Wave PointThe session note that finished the admin
The session ends at 5:30. What follows — the note, the update to a parent, the renewal nobody has asked for yet — is the part of the job that gets done at ten at night, or not at all. This is one session with the assistant watching.
- Subject
- Algebra II
- Length
- 60 min
- Package
- 10 sessions
- Rate
- $65/session
- Next
- Thu 4:30 pm
- ✓ Session 10 logged: 5:30 pm, 60 minutes, attended
- ✓ Your note captured: factoring solid, completing the square still shaky, retest Thursday
- ! Package complete — 0 sessions left, and Thursday 4:30 is on the calendar
- ! Last invoice paid; no renewal has been sent, and the parent has not been asked
- ✓ Parent update drafted from your note — what went well, what is next, in plain language
- ✓ Renewal for 10 more sessions attached, Thursday held for 48 hours, a reminder queued for Friday if there is no reply
- With Wave Point
- renewed Day 1, $650.00
- Without
- asked Day 6, paid Day 12, a Thursday slot lost
One of 14 sessions this week. You did not have to remember any of it.
An illustration, not a client result. The student, the package and the figures are representative of a solo tutor, and no client data is involved.
The animation shows a tutoring session ending at 5:30 pm. The tutor's two-line note is captured; the assistant finds the ten-session package is complete with Thursday still booked and no renewal sent. It drafts a parent update from the note and a renewal for ten more sessions, the tutor approves, and the package is renewed and paid the next morning. Every fact it shows is written out below.
The same eleven minutes, written out
Nothing here needs you to remember which package is on its last session, to find the parent’s email, or to write anything longer than the note you already write. It runs after every session, including the ones where nothing is due.
Your calendar, your payments and your notes stay exactly where they are. You read one draft and press send.
- Day 0, 5:30 pm
The session ends
Maya’s tenth session on quadratics. You type the two lines you always type — what went well, what is still shaky, what to test on Thursday — and go to your next student.
- Day 0, 5:31 pm
The note is read, and the calendar with it
Session ten is logged. The package it belongs to is now complete. Thursday 4:30 is still on the calendar, and nobody has been asked whether it is going ahead.
- Day 0, 5:33 pm
Two things surface that would have waited for the weekend
The package has no sessions left. The last invoice is paid, but no renewal has gone out — the parent has not been asked, because asking is a chore that keeps losing to the next session.
- Day 0, 5:36 pm
The update and the renewal are drafted for you
A parent-facing update, written from your note in plain language. A renewal for ten more sessions with that update attached. Thursday held for 48 hours. A polite reminder queued for Friday if there is no reply.
- Day 0, 5:41 pm
You read it once and send it
Between students. It took the time it takes to read it.
- Day 1
Renewed
$650.00 paid at 8:05 am. Thursday goes ahead.
- Day 12
What would have happened instead
The ask slips to the weekend, then to the following week. The parent is asked on day 6, pays on day 12, and Thursday’s slot — the one that could have been another student — went empty.
Why one session is worth this much attention
Because for a tutor or a coach, the teaching is the job and everything else is the evening. The admin between sessions is small, repetitive and entirely predictable — and it is still where the money leaks.
A renewal that goes out on the day is a slot filled. One that goes out a week later is a slot lost, and often a student lost with it.
- The note
The update that never got written
Parents want to know how it went. The tutor knows, in two lines. Turning two lines into a note a parent can read is the step that slips.
- The ask
The renewal nobody sent
The package runs out on a Tuesday. The ask waits for a quiet evening that does not come, and the calendar slot sits unconfirmed.
- The chase
The invoice waiting on a reply
Sent, unanswered, forgotten. The reminder is a two-minute job that never quite reaches the top of the list.
What we plug into
Your calendar and booking tool stay exactly where they are — Google Calendar, Calendly, Acuity, or the paper diary you photograph. We read from them and write back the way you already do.
Same for payments through Stripe or Square, the parent messages that go by email or text, and your session notes, whatever you keep them in. If the work currently passes through it, we work with it.
What we would look at first
Session notes into parent updates. Package renewals on the day the package ends. Reminders and invoice follow-up. Which one we start with depends on where your evenings actually go — not on what we happen to have built already.
Bring us a week of sessions
Thirty minutes, and we will tell you how much of your evening the admin is taking. If the answer is “not much”, that is a useful thing to know and it costs you nothing.